How to disable workflow actions in IBM Web Content Management (WCM)

Problem
As the system administrator of your IBM Web Content Management system, you need to disable the workflow actions in your system.

Resolving the problem
Use a text editor to modify the system's [WPS_ROOT]\wcm\shared\app\config\wcmservices\WCMConfigService.properties file.

1. Add a property named "disableWorkflowAction".

2. Use a comma to separate the workflow action name that you want to disable, for example,
disableWorkflowAction=ScheduledMoveAction1,ScheduledMoveAction2

NOTE: the name is case-sensitive.



To disable all workflow actions on the server, " * " can be used in the disableWorkflowAction property.


The following disables all workflow actions on the server:

disableWorkflowAction=*


The generic use of this property is for machine working as a subscriber. This property is added to
disable all the actions on the subscriber. If you use it on the syndicator machine, then it will disable all the actions.

Enabling Workflow to existing WCM items

Problem
After enabling Workflow to different WCM item types, the Administrator realized that the Workflow had been assigned only to items created after the change. The Workflow was not added to any of the items that existed prior to enabling Workflow.

Resolving the problem
First, if you haven’t done it already, you need to enable the Workflow to your items.

The WCMConfigService.properties file can be edited to enable workflows for different items.


1. Edit the file /wcm/shared/app/config/wcmservices/WCMConfigService.properties

2. Add com.aptrix.pluto.workflow.WorkflowControl to any of the control.itemtype settings. For example:

# control properties
control.Style=com.aptrix.pluto.workflow.WorkflowControl
control.Template=com.aptrix.pluto.workflow.WorkflowControl
control.Site=com.aptrix.pluto.workflow.WorkflowControl
control.SiteArea=com.aptrix.pluto.workflow.WorkflowControl
control.Cmpnt=com.aptrix.pluto.workflow.WorkflowControl


3. Save and close it

4. Restart WS Portal

At this point, you will be able to select Workflows to new items only.

Run the URL below in order to enable the Workflow to all existing items:

http://[HOST]:[PORT]/wps/wcm/connect?MOD=WorkflowEnablement&workflow=workflowName&library=libraryName&fix=true

Where, workflowName should be replaced by your Workflow name and libraryName must be replaced by your WCM library name.

You must always specify a workflow name in the URL. Any existing items will have this workflow applied to them. You cannot specify different workflows for different items. If you have further workflows to apply to items, you will need to add them manually.

If you want to restrict the workflow enablement to a specific item type, use the &restrictOn= option:

- Content - &restrictOn=Content
- Presentation templates - &restrictOn=Style
- Authoring templates - &restrictOn=Template
- Taxonomy - &restrictOn=Taxonomy
- Category - &restrictOn=Category
- Site - &restrictOn=Site
- Site area - &restrictOn=SiteArea
- Workflow - &restrictOn=Workflow
- Workflow stage - &restrictOn=WorkflowStage
- Workflow action - &restrictOn=WorkflowAction
- Library components - &restrictOn=Cmpnt

Multiple item types can be selected as follows:

&restrictOn=Content,Style,Cmpnt

Example: Enable Workflow to all existing Site and Site Area items:

http://[HOST]:[PORT]/wps/wcm/connect?MOD=WorkflowEnablement&workflow=workflowname&library=libraryName&fix=true&restrictOn=Site,SiteArea